The Public Records Act establishes the State Records Board and outlines its duties in K.S.A. 75-3502 through 75-3504. The purpose of the board is to oversee "the permanent preservation of important state records and to provide an orderly method for the disposition of other state records." The members of the board consist of the following: "the attorney general, state librarian, secretary of administration, secretary of the state historical society, or their designated representatives, the state archivist, and such ex officio members as are hereinafter provided. The attorney general shall be the chairman and the state archivist shall be the secretary of the board." According to 75-3502a, the State Records Board is attached to and "shall be within" the department of administration.
Ex officio members are the elected state official, director, chairman, or other officer of a state department or agency or his or her designated representative and the head of the specific division whose records are being considered by the State Records Board.
Under K.S.A. 75-3504, the State Records Board makes decisions on requests of the state departments and agencies for the destruction or other disposition of records. The Records Management staff of the Kansas State Historical serve as support staff for the State Records Board and assist state and county government agencies in the creation of general and agency-specific retention and dispostion schedules.
The State Records Board prepares an annual report for submission to the Kansas Legislature. The Reports is a compilation of the past accomplishments and future
goals of the Board. It includes both narrative and statistical
information for each fiscal year. The report represents the Board's attempt
to inform the governor, the legislature, state agency personnel, and the
public about its efforts to carry out its mandate to ensure the preservation
of state and local government records with enduring value while also
promoting the efficient disposition of all government records.