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KSPACe captures, distributes and preserves digital research products. Here you can find articles, working papers, preprints, technical reports, conference papers and data sets in various digital formats. Content grows daily as new communities and collections are added to KSPACe.
The KSPACe content is organized around Communities which can correspond to administrative entities such as schools, departments, labs and research centers. Within each community there can be an unlimited number subcommunities and an unlimited number of collections. Each collection may contain an unlimited number of items.
| BROWSE | top |
Browse allows you to go through a list of items in some specified order:
Browse by Community/Collection takes you through the communities in alphabetical order and allows you to see the subcommunities and collections within each community.
Browse by Title allows you to move through an alphabetical list of all titles of items in KSPACe.
Browse by Author allows you to move through an alphabetical list of all authors of items in KSPACe.
Browse by Date allows you to move through a list of all items in KSPACe in reverse chronological order.
You may sign on to the system if you:
Submit is the KSPACe function that enables users to add an item to KSPACe. The process of submission includes filling out information about the item on a metadata form and uploading the file(s) comprising the digital item. Each community sets its own submission policy.
My KSPACe is a personal page that is maintained for each member. This page can contain a list of items that are in the submission process for a particular member, or a task list of items that need attention such as editing, reviewing, or checking. In the future this page will also maintain information about personal services offered by KSPACe, such as e-mail notification when new items are added to a collection.
Edit Profile allows you to change your password.
About takes you to information about the KSPACe project and its development.
| SEARCH | top |
To search all of KSPACe, use the yellow search box at the top of the navigation bar on the left (or the search box in the middle of the home page)
To limit your search to a specific community or collection, navigate to that community or collection and use the search bar on that page.
KSPACe uses the Jakarta Lucene search engine. Here are some search hints:
What is searched in the general keyword search (yellow box)
The word(s) you enter in the search box will be searched against the title, author, subject abstract, series, sponsor and identifier fields of each item's record.If your site is enabled for full-text searching, the text you entered will also be searched against the full text of all archived documents. For more information on full-text searching please contact your KSPACe Administrator.
What is not searched - Stop Words
The search engine ignores certain words that occur frequently in English, but do not add value to the search. These are:"a", "and" , "are" , "as" , "at" , "be" , "but" , "by" , "for" , "if" , "in" , "into",
"is" ,"it" ,"no" , "not" , "of" , "on" , "or" , "such", "the" , "to" , "was"
Truncation
Use an asterisk (*) after a word stem to get all hits having words starting with that root, for example:
will retrieve selects, selector, selectman, selecting.
Stemming
The search engine automatically expands words with common endings to include plurals, past tenses ...etc.Phrase Searching
To search using multiple words as a phrase, put quotation marks (") around the phrase.
Exact word match
Put a plus (+) sign before a word if it MUST appear in the search result. For instance, in the following search the word "training" is optional, but the word "dog" must be in the result.
Eliminate items with unwanted words
Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, you can use NOT. This can limit your search to eliminate unwanted hits. For instance, in the search
or
you will get items containing the word "training", except those that also contain the word "cat".
Boolean searching
The following Boolean operators can be used to combine terms. Note that they must be CAPITALIZED !
AND - to limit searches to find items containing all words or phrases combined with this operator, e.g.
will retrieve all items that contain BOTH the words "cats" and "dogs".
OR - to enlarge searches to find items containing any of the words or phrases surrounding this operator
will retrieve all items that contain EITHER the words "cats" or "dogs".
NOT - to exclude items containing the word following this operator, e.g.
will retrieve all items that contain the word "training" EXCEPT those also containing the word "cat".
Parentheses can be used in the search query to group search terms into sets, and operators can then be applied to the whole set, e.g.
| ADVANCED SEARCH | top |
The advanced search page allows you to specify the fields you wish to search, and to combine these searches with the Boolean "and", "or" or "not".
You can restrict your search to a community by clicking on the arrow to the right of the top box. If you want your search to encompass all of KSPACe, leave that box in the default position.
Then select the field to search in the left hand column and enter the word or phrase you are searching in the right hand column. You can select the Boolean operator to combine searches by clicking on the arrow to the right of the "AND" box.
Note: You must use the input boxes in order. If you leave the first one blank your search will not work.
| COMMUNITIES | top |
The KSPACe content is organized around Communities which can correspond to administrative entities such as agencies and departments. Within each community there can be an unlimited number subcommunities and an unlimited number of collections. Each collection may contain an unlimited number of items. This organization gives KSPACe the flexibility to accommodate differing needs of communities by allowing them to
Each community has its own entry page displaying information, news and links reflecting the interests of that community, as well as a descriptive list of collections within the community.
| COLLECTIONS | top |
Communities can maintain an unlimited number of collections in KSPACe. Collections can be organized around a topic, or by type of information (such as reports) or by any other sorting method a community finds useful in organizing its digital items. Collections can have different policies and workflows.
Each KSPACe collection has its own entry page displaying information, news and links reflecting the interests of users of that collection.
| SIGN ON TO KSPACe | top |
When you access an area of KSPACe that requires authorization, the system will require you to log in. All users can register to become subscribers. Some restricted functions, such as content submission, require authorization from the community
Before you log in for the first time, you will need to click on "register with KSPACe" and follow the instructions. After that, you will need to enter your e-mail address and password in the log-in form that appears. Your e-mail address should include your username and domain name. It is not case sensitive.
Example: moniker@mycorp.com
Type your password exactly as you entered it originally. It is case sensitive. Be sure to click on the "log in" button to continue.
| SUBMIT | top |
Stopping during the Submission Process:
At any point in the submission process you can stop and save your work for a later date by clicking on the "cancel/save" button at the bottom of the page. The data you have already entered will be stored until you come back to the submission, and you will be reminded on your "My KSPACe" page that you have a submission in process. If somehow you accidentally exit from the submit process, you can always resume from your "My KSPACe" page. You can also cancel your submission at any point.
Progress Bar - Oval Buttons at Top of Page:
At the top of the submit pages you will find 6 oval buttons representing each step in the submission process. As you move through the process these ovals will change color. Once you have started you can also use these buttons to move back and forth within the submission process by clicking on them. You will not lose data by moving back and forth.
Select Collection:
Click on the arrow at the right of the drop-down box to see a list of Collections. Move your mouse to the collection into which you wish to add your publication and click.
(If you are denied permission to submit to the collection you choose, please contact your KSPACe Administrator for more information.)
You must be authorized by a community to submit publications to a collection. If you would like to submit an publication to KSPACe, but don't see an appropriate community, please contact your KSPACe Administrator to find out how you can get your community set up in KSPACe.
Click on the "next" button to proceed, or "cancel/save" button to stop and save or cancel your submission.
| SUBMIT: Describe Your Item - Page 1 | top of submit | top |
The information you fill in on these two screens will form the metadata, or descriptive, record that will enable users to retrieve your publication using search engines. The richer the description, the more "findable" your publication will be, so please take the time to fill in as many fields as are applicable to your publication.
Agency:
This information is supplied as a default for the collection to which you are submitting. This information cannot be changed.
Author:
This can be a person, organization or service responsible for creating or contributing to the content of the publication. There may already be information provided in these fields; if so, it is default information supplied based on the collection. DO NOT CHANGE THIS. Additional authors may be entered, either agency subunits or individuals credited with authorship on a publication based on agency policy. By clicking on the "Add More" button you can add as many authors as needed. Examples:
If the author is a subunit of the agency, use the last name input box for the subunit name:
Title:
Enter the full and proper name by which this publication should be known. All publications in KSPACe must have a title!
Other Title:If your publication has a valid alternative title, for instance, a title in another language, a common title that the publication is known by, or an abbreviation, then enter it here. Example:
Issue Date:If your publication has been previously issued or published then you should enter that date in these fields. You may choose a month from the pulldown menu, enter a day or change the current year entered by the system. If the month and day fields are not applicable, then those may be left blank. However a year must be entered, otherwise an error will occur. If the publication has not been previously issued, you need not enter information for this field and the system will record the Issue Date as the current year.
Click on the "next" button to proceed, or "cancel/save" button to stop and save or cancel your submission.
| SUBMIT: Describe Your Item - Page 2 | top of submit | top |
Description:
Here you can enter any other information describing the publication you are submitting or comments that may be of interest to users of the publication.
Legislative Requirement:
If your publication is required to be created by statute or other Legislative requirement, enter the citation of the law covering that requirement. It is vital to complete this field if this publication is required to be submitted to the Legislature.
Agencies are still required to notify the appropriate Legislative staff if the publication is required to be submitted to the Legislature. The notification may be in one of the following two forms, sent to the President of the Senate or the Speaker of the House as required:
(Date)
The Honorable Steve Morris
President of the Senate
State Capitol — Room 120-S
Topeka, Kansas 66612RE: 2005 Report to the Legislature
Dear Senator Morris:
This report (title) has been submitted pursuant to the provisions of K.S.A. (citation). The report is available in KSPACe (www.kspace.org) at http://hdl.handle.net/1984/(add number assigned to report).
We hope you will find it useful.
Sincerly,
OR
(Date)
The Honorable Doug Mays
Speaker of the House
State Capitol — Room 380-W
Topeka, Kansas 66612RE: 2005 Report to the Legislature
Dear Representative Mays:
This report (title) has been submitted pursuant to the provisions of K.S.A. (citation). The report is available in KSPACe (www.kspace.org) at http://hdl.handle.net/1984/(add number assigned to report).
We hope you will find it useful.
Sincerly,
Click on the "next" button to proceed, or "cancel/save" button to stop and save or cancel your submission.
| SUBMIT: Upload a File | top of submit | top |
There are two methods of entering the name of the file you wish to upload:
Type the full path and file name into the input box and then click on the "next" button in the lower right hand corner of the screen.
Click on the "browse" button and a window showing your files will appear. You can navigate through your directories and folders until you find the correct file to upload. Double-click on the file name you wish to upload, and the name will be entered into the input box.
Note: If you are using the Netscape browser, the default file type will be set to "HTML files", so you may not see all of your files. Here is how to see all your files:
On Windows and Macintosh computers, the window initially looks like this:
Click on the drop down arrow next to the "HTML Files" and select "All Files (*.*)":
On UNIX systems, the window initially looks like this:
Click to the right of the "*.html" in the top text box, and remove the ".html" with the backspace key, but leave the "*". Then, click on the "Filter" button at the bottom of the window. You will then see all of your files, like this:
Once the correct file name is in the input box, click on the "next" button to proceed.
If this publication consists of more than one file (e.g., for ease of downloading the publication has been broken into parts) then you should enter information in this field to help users understand what information is in each file, for instance, "introduction" or "table of contents". Enter descriptions for each file associated with this publication, and click on the "next" button to proceed.
| SUBMIT: File Formats | top of submit | top |
To properly archive and give access to a file, we need to know what format it is, for example "PDF", "HTML", or "Microsoft Word". If the system does not automatically recognize the format of the file you have uploaded, you will be asked to describe it. If the format of the file appears in the list offered, click on it and then on "Submit". If you can't see the format in the list, click on "format not in list" and describe the format in the text box lower down on the page. Be sure to give the name of the application you used to create the file and the version of that application, for example "Autodesk AutoCAD R20 for UNIX".
For more information about file formats, see KSPACe Supported Formats.
After you have uploaded a file, check the information in the table to make sure it is correct. There are two further ways to verify that your files have been uploaded correctly:
If you're only uploading one file, click on "Next" when you're happy that the file has been uploaded correctly.
If you're uploading more than one file, click on the "Add Another File" button. When you are satisfied that all files for this publication have been successfully uploaded, click on the "Next" button.
If you're uploading an HTML page with embedded files, click on the "Add Another File" button, and upload all files or bitstreams referenced in the html page. After all the are uploaded, in the column marked "Primary Bitstream", select the bitstream or file that is the index page or the top page for the web page. This will ensure that all of your embedded files will display properly on the HTML page. Then click on the "Next" button.
KSPACe generates an MD5 checksum for every file it stores; we use this checksum internally to verify the integrity of files over time (a file's checksum shouldn't change). You can use this checksum to be sure what we've received is indeed the file you've uploaded.
If you wish to verify the file using checksums, click "Show checksums" on the "Uploaded File" page. The KSPACe-generated MD5 checksum for every file we've received from you will show to the right of the filename. You will then need to use a local program to generate your own checksum for these files, and verify that your results match ours. On most UNIX-like systems (including Mac OS X), use md5sum. For instance, type "md5sum MYFILE" for every file you want to check; the summary should print on your screen. For Windows machines, MD5 tools are freely available: try md5 (from http://www.fourmilab.ch/md5/), or md5sum, available via the textutils package in Cygwin (http://www.cygwin.com/). All of these utilities will need to be run from a command-line, or terminal, window. The entire digest printed out when you run the md5 tool on your local copy of the file you're uploading should be exactly equal to what KSPACe reports.
| SUBMIT: Verify Submission | top of submit | top |
This page lets you review the information you have entered to describe the publication. To correct or edit information, click on the corresponding button on the right, or use the oval buttons in the progress bar at the top of the page to move around the submission pages. When you are satisfied that the submission is in order, click on the "Next" button to continue.
Click on the "Cancel/Save" button to stop and save your data, or to cancel your submission.
| SUBMIT: License | top of submit | top |
KSPACe requires agreement to this non-exclusive distribution license before your publication can appear on KSPACe. Please read the license carefully. If you have any questions, please contact your KSPACe Administrator.
| SUBMIT: Submission Complete | top of submit | top |
Now that your submission has been successfully entered into the KSPACe system, it will go through the workflow process designated for the collection to which you are submitting. Some collections require the submission to go through editing or review steps, while others may immediately accept the submission. You will receive e-mail notification as soon as your publication has become a part of the collection, or if for some reason there is a problem with your submission. If you have questions about the workflow procedures for a particular collection, please contact the community responsible for the collection directly. You can check on the status of your submission by going to the My KSPACe page.
| HANDLES | top |
When your publication becomes a part of the KSPACe repository it is assigned a persistent URL. This means that, unlike most URLs, this identifier will not have to be changed when the system migrates to new hardware, or when changes are made to the system. KSPACe is committed to maintaining the integrity of this identifier so that you can safely use it to refer to your publication when citing it in publications or other communications. Our persistent urls are registered with the Handle System, a comprehensive system for assigning, managing, and resolving persistent identifiers, known as "handles," for digital objects and other resources on the Internet. The Handle System is administered by the Corporation for National Research Initiatives (CNRI), which undertakes, fosters, and promotes research in the public interest.
| SUBSCRIBE TO E-MAIL ALERTS | top |
Users can subscribe to receive daily e-mail alerts of new items added to collections. Users may subscribe to as many collections as they wish. To subscribe:
FOR FURTHER ASSISTANCE... |
top |
For help with using KSPACe and questions about your specific site, please contact your KSPACe Administrator.
For general information and news about KSPACe, visit the KSPACe Website.
Contents | Browse | Search | Communities | Collections | Submit | File Formats | My KSPACe | Edit Profile | Subscribe to E-mail alerts
